Latin America. The relevance of remote work has had a greater boom as a response to the transition that organizations needed due to global conditions, this shows that in order for the labor market to develop fortuitously in the face of constantly changing demands, it is necessary that the reconversion process focuses on new technologies that adapt to multiple scenarios.
In that sense, we are going through a reality where the work dynamics have developed new ways to carry out their activities within the labor system, technology has become the main actor for organizations to achieve their objectives. For this reason, making a correct transition from traditional mechanisms to the constitution of more intelligent systems must be carried out through a series of previous adoptions that allow achieving safe and reliable systems for your organization.
In order to respond to the main challenges represented by a hybrid meeting, organizations transformed their work centers in different scenarios, the adoption of technologies was indisputably the resource that has made meeting rooms a scenario capable of providing a collaborative sense through digital platforms. Faced with this issue, companies that manufacture wireless conferencing technologies have been the key to the venture towards hybrid meeting rooms.
"Converting a meeting room into a hybrid one allows users a better quality of videoconferencing, the balance between conventional rooms and new formats, resulting in improvements in the collaborative and immersive experience within organizations," said Ricardo Riva Palacio, Business Sales Manager at Barco. While it is true, there are still multiple questions about the steps to follow to achieve the transformation of conventional meeting rooms, for this reason, the Barco expert provides three essential steps to develop this transition.
1. Invest in UC tools and platforms
Technologies help companies increase their profitability, their use serves as a tool to improve operating processes, and allows the versatility of different factors to integrate the organization in the development of new practices, exchange of information and greater participation.
Unified Communications (UC) systems are a powerful ally to fulfill the tasks that require participation virtually. These user-centric solutions simplify the workplace and create an environment where employees have everything to connect, work and share productively. In that sense, these technologies have managed to offer the user a better experience in hybrid meeting rooms, achieving an amalgam between video, audio and sharing systems of the content that is used collaboratively.
In Barco's special report, Connected Business, where it was explored how the adversity faced by organizations allowed the transition to new methods of innovation and efficiency, at least 28% of respondents said they use daily videoconferencing rooms, where through technologies such as Clickshare immersion and collaboration is carried out in a simple and natural way, providing the ease of unifying your devices into a single system.
The platforms and systems that serve as tools to communicate through the network are resources that are not necessarily a novelty, but due to their boom today, they represent an important focus of attention to strengthen the capacity of organizations, therefore, invest in devices that adapt to existing systems and strengthen them, it will be crucial for its renewal.
2. Equip rooms with SWAP
To provide a better experience in meeting rooms, it is important that tools are used that can better manage devices and information, when it comes to the swap space or SWAP systems in operating systems, reference is made to the capacity that some components have for installation or replacement without the need to stop or alter the operation in the middle of your meeting.
"Equipping your meeting room with these types of tools allows the exchange of information to run smoothly, since with the configuration of AV synchronization through SWAP, and software agnostic peripherals, higher audio and video quality is provided during your meeting, improving the experience of organizers and participants, "- Riva Palacio said.
Within this wide catalog of tools that are ideal when carrying out a meeting, it is essential to have a camera that allows you to visualize all participants, as well as a quality audio system, which through a device like Clickshare has the possibility of acting at all times. The sustainability of these systems are characterized by the diversity of adaptability with other systems, including greater resources to your videoconferencing room will give you greater confidence when conducting a business meeting.
3. Add wireless technology to the mix for flexible, smooth and simple video conferencing
In the study conducted by Barco it was found that the most used device to carry out video conferences is the computer, with the use of at least 56% of respondents. Choosing the right tools for your meeting room involves considering the needs you require to conduct more flexible and simple video conferencing for collaboration.
Achieving the consolidation of your system with the possibility of managing it through a single device is the key differentiator, where all the technologies in the room are brought together, in an easy, fluid and wireless way. Eliminate the hassle caused by the use of cables and allows a concept of open rooms, which adapt to any device, improves workflow by making it easier to conduct your meetings.
In this way, existing audiovisual peripherals can be managed wirelessly, without the need to make expensive adaptations to your work system. Standardizing the experience on their video conferencing platforms allows for greater organization inside and outside their work facilities, as they can enjoy the same high-quality meeting experience from home as they would in the corporate boardroom.
Addressing the challenges presented by the labor industry with solutions that improve the working conditions of employees, while at the same time improving their participation within communication platforms, allows the transition to a more innovative and competitive labor market; adapting a management platform like Clickshare not only allows greater flexibility in the face of new formats but also constitutes a fundamental piece within your organization. Ricardo Riva Palacio, Business Sales Manager at Barco.
In conclusion, in order to adapt to the changes that become in the corporate world, it is essential to be prepared with solutions that facilitate existing and future work dynamics, these challenges of the industry can be counteracted through their use, allowing to achieve a phase of reinvention towards the new labor dynamics with the construction of knowledge within the creative ecosystem of companies.
